Period closing and month-end

Overview

A clean month-end close ensures that your accounting receives complete and verified data. Kyvento does not freeze periods through a separate lock-in function – GoBD security already arises at the document level, since finalized invoices are immutable anyway. This article describes a proven monthly routine using the built-in tools.

The monthly routine in five steps

1. Review drafts: filter the invoice list by drafts. Finalize what belongs in the elapsed month – or delete drafts that are no longer needed (drafts don't yet carry an invoice number, so no gaps arise).
2. Check open items: a look at overdue invoices and active dunning levels shows where money is outstanding – see the "Dunning" section.
3. Check cancellations: verify that all necessary corrections are recorded as cancellation documents – subsequent changes to the original are ruled out.
4. Generate the DATEV export: at the start of the month, the "DATEV" tile on the Exports page delivers the previous month's posting batch – ideal for handing it straight to your tax advisor.
5. Add your own archive: if needed, additionally save CSV exports (invoices, payments, customers) for your records.

Why no period lock is needed

Classic accounting software locks periods so that postings can no longer be changed afterwards. In Kyvento, this protection applies permanently and per document: at finalization, the invoice number, amounts and date are frozen (see "GoBD-compliant archiving"). A correction after the monthly export always arises as a new cancellation document with the current date – so it automatically appears in the following month's export instead of altering the month already handed over.

Recommendations for the key date

• Only export the previous month once the draft and cancellation review is complete – the export can be repeated as often as you like, but a single complete version avoids reconciliation effort with your tax advisor.
• Schedule the date after the monthly billing run of your subscriptions, so that all automatic invoices for the month are included – see "Billing cycles and key dates".
• Record the routine in your procedural documentation (Verfahrensdokumentation) – who exports when, and where the data goes.

Good to know

• The DATEV export includes all finalized documents by invoice date – invoices finalized later but dated in the previous month appear when the export is repeated.
• Metrics such as MRR and outstanding amounts are provided by the dashboard up to date – but for the close, the document status is what counts, not the statistics.

Next steps

• Hand over the posting batch – see "Setting up the DATEV export"
• Prepare the tax amounts for the advance return – see "Preparing the advance VAT return"