Overview

From the welcome text to the reverse charge note: Kyvento cleanly separates the texts you design freely from the statutory notes it sets itself — and delivers both in the customer's language.

Free text on the document

Your own texts — a personal introduction, a closing line below the totals block, a note about an early-payment discount — are placed as text elements in the template editor. There you also decide where they sit and under which conditions they appear; see Customizing invoice design.

In addition, every template has six fixed text blocks — header, footer, closing and payment-note text plus your own wording for reverse charge and the small business scheme. These six can currently only be set via the REST API of the templates, not in the editor. If you want to use them, start with API documentation and examples; for everyone else the editor is the right route.

Kyvento sets the statutory notes itself

Mandatory tax notes — reverse charge, intra-Community supply, the small business scheme, export, OSS — are selected by Kyvento automatically to match the tax scenario of the invoice. You do not have to configure anything for that; which note applies when is explained in Charging VAT correctly.

On finalization, the text is frozen immutably into the invoice. Later text changes therefore only affect new documents — an invoice already issued never changes its note.

The customer's language

The decisive field is "Language" in the customer profile — German or English, falling back to your account language. Both the document language and the mandatory notes depend on it.

One difference matters, because it easily leads to an English document for a German customer:

• For automatically created invoices, Kyvento picks the default template of the customer's language.
• In the manual invoice form, the default template of your account language is preselected. If it does not match the customer's language, the form warns you — take that notice seriously and switch the template.

The invoice email

The subject and body of the delivery emails are something different from the document itself: you design them under "Settings" → "Email Templates", separately for automatic and manual delivery — see Automatic invoice creation.

Next steps

• Layout and logo — see Customizing invoice design
• Tax scenarios in detail — see Charging VAT correctly