Downloading invoices (PDF)
Overview
Whether it's a single PDF for a customer query or a full export for accounting – this article shows all the ways to get invoices out of Kyvento.
A single invoice as a PDF
On every invoice detail page, the "PDF" button downloads the document in its frozen template state – exactly as the customer received it.
E-invoice formats
Also on the detail page:
- "XML" – the structured invoice file according to EN 16931.
- "Generate e-invoice" – creates either ZUGFeRD (a PDF with embedded XML) or XRechnung (pure XML), then available for download. Details in the article "E-invoicing: XRechnung and ZUGFeRD".
Bulk exports
For mass analyses, the "Exports" page (sidebar, "System" section) is the place to go: with "Request export" you create CSV exports for invoices (including line items, status and amounts), customers, subscriptions, payments and products – plus the DATEV export with a ready-made ZIP package. The "My exports" table shows the progress; finished files are available for download for 7 days.
Recommendation for accounting
For the monthly handover of documents to your tax firm, the DATEV export is the most direct route (a batch of journal entries plus documents) – see "Setting up the DATEV export". The CSV invoice export is suitable for your own analyses in Excel & co.
Next steps
- Set up the DATEV handover – see "Setting up the DATEV export"
- Understand audit-proof archiving – see "GoBD-compliant archiving"