Invoices & payments

Downloading invoices (PDF)

Overview

Whether it's a single PDF for a customer query or a full export for accounting – this article shows all the ways to get invoices out of Kyvento.

A single invoice as a PDF

On every invoice detail page, the "PDF" button downloads the document in its frozen template state – exactly as the customer received it.

E-invoice formats

Also on the detail page:

  • "XML" – the structured invoice file according to EN 16931.
  • "Generate e-invoice" – creates either ZUGFeRD (a PDF with embedded XML) or XRechnung (pure XML), then available for download. Details in the article E-invoicing: XRechnung and ZUGFeRD.

Bulk exports

For mass analyses, the "Exports" page (sidebar, "System" section) is the place to go: with "Request export" you create CSV exports for invoices (including line items, status and amounts), customers, subscriptions, payments and products – plus the DATEV export with a ready-made ZIP package. The "My exports" table shows the progress; finished files are available for download for 7 days.

Export page with tiles for customers, invoices, subscriptions and further exports
"Exports": CSV extracts and the DATEV package at the push of a button, downloads available for 7 days

Recommendation for accounting

For the monthly handover of documents to your tax firm, the DATEV export is the most direct route (a batch of journal entries plus documents) – see Setting up the DATEV export. The CSV invoice export is suitable for your own analyses in Excel & co.

Next steps

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